Medical Professionals - Prime Numbers | Virtual CFO Services for Small Business

 MEDICAL PROFESSIONALS

You heal patients. We’ll handle the money.

Between insurance claims, accounts receivable, budgeting, and maintaining compliance, running a medical practice can be more challenging than practicing medicine itself. We give physicians and healthcare providers financial clarity—so you can focus on patient care.

How we help with your practice’s financials

You went to medical school to practice medicine so you could help people. Let our team help with the accounting side of the practice, and have more time to do the medical care you’re passionate about.

From fair compensation for your providers and decisions about new equipment purchases to a succession plan that supports your retirement goals, we’ll support you as well as your practice with advice and accounting experience for a healthy financial future.

COMMON CHALLENGES

The financial obstacles that come with healing people

Insurance reimbursement is an uncertainty. Payments on submitted claims come in lower than expected with vague explanation codes. Appealing claims takes time away from caring for patients. Your AR is aging and you’re not sure what’s collectible.

Patient responsibility is growing faster than collections. High-deductible plans mean more balance due from patients, but collections take time to gather. Sending statements, handling follow-up, and securing write-offs require extra hours.

Overhead keeps climbing. Staff costs, medical supplies, malpractice insurance, facility expenses—reimbursement rates may not stay ahead of expenses.

Provider compensation feels arbitrary. Whether you’re solo, in a partnership, or managing multiple providers, you’re not confident that the compensation model is profitable.

Asia stock trader agent or Sale tax loan broker advice brief and

THE SOLUTION

What if your practice finances were crystal clear?

That’s what we deliver. You can count on clean books that separate insurance AR from patient AR, overhead analysis that shows exactly where money goes, provider compensation models that make sense, and strategic guidance from a team that understands how healthcare practices operate differently than other businesses.

See our virtual CFO services

How we help medical practices stay financially healthy

AR management & collections

Overhead cost analysis

Provider compensation models

Practice profitability & growth

Compliance & reporting

Get paid what you’re owed—faster 

We track insurance AR separately from patient AR, so you know exactly where your money is stuck. Monitor aging by payer to identify which insurance companies consistently slow-pay or deny. See which claims need follow-up before they age past timely filing deadlines.

 For patient responsibility, we help you implement collection processes that actually work—statements that go out on time, payment plans that get set up at service, and follow-up that happens consistently. Better collections mean better cash flow without hiring more billing staff.

Understand where your money actually goes

Medical practices have complex overhead—staff, supplies, facility, equipment, insurance, IT systems. We break it down so you can see cost per provider, cost per patient visit, and which expenses are creeping up without justification.

Get benchmarking against similar practices so you know if your overhead is in line or out of control. Make informed decisions about staffing levels, space needs, and equipment purchases based on actual data instead of gut feel.

Pay providers fairly based on actual production

Whether you’re compensating based on collections, RVUs, productivity, or a hybrid model, we help you structure compensation that’s fair and financially sustainable. Track individual provider profitability so you know who’s carrying the practice and who isn’t.
 
Planning to bring on a new physician or buy out a partner? We model the financial impact before you commit. Partnership buy-ins, practice acquisitions, and succession planning require financial projections you can trust.

Make strategic decisions based on real numbers

Should you add another provider? Open a second location? Invest in new equipment or technology? We help you model the financial impact before making major decisions.
 
Track profitability by service line, payer mix, and provider. Understand which services are profitable and which ones drain resources. Make strategic choices about where to focus your growth—based on data, not assumptions.

Stay compliant without the headache

Healthcare has unique compliance requirements—from employment tax issues for physicians to retirement plan testing to proper documentation for tax deductions. We ensure your practice stays compliant while maximizing legitimate deductions.
 
Need financial statements for credentialing, loan applications, or partnership agreements? We deliver clean, accurate financials that stand up to scrutiny. Whether it’s for a bank, a hospital affiliation, or your own peace of mind, your numbers will be right.

WHAT OUR MEDICAL CLIENTS ARE SAYING

“I have been working with PrimeNumbers since starting my chiropractic business in 2014. The staff at PrimeNumbers has helped me to understand the financial aspect of running my business, build confidence in growing my business, and create goals to plan for the future of my business and my personal life. They take care of all the behind the scenes accounting and financial work so I can spend my time where it is most valuable: seeing patients and working with my team. I meet with a member of Prime’s team once a month to discuss my monthly financials to make sure everything is on track, all monthly purchases are coded properly, the appropriate amount of money is set aside monthly for taxes, and all future goals are accounted for.

PrimeNumbers makes payroll a breeze. I send them employee hours and other applicable information twice a month and they make sure everyone gets paid. They also take care of my yearly 1099s, business taxes, and personal taxes. I appreciate one place being able to take care of all of my financial needs so I’m not trying to get the same information to multiple places. I trust the team at PrimeNumbers and feel confident that if I ever got audited I would pass with flying colors and would not need to scramble to find anything an auditor would ask for as Prime keeps everything very organized. I also feel confident in my own personal financial future based on what I have learned from the team at PrimeNumbers.”

Mindy Farrell - Co-Owner

Healthsource

OUR MODEL

Everything medical practices need in one place

Our virtual CFO model combines AR management, bookkeeping, overhead analysis, provider compensation modeling, strategic planning, and compliance support—all built around how medical practices actually operate.

You get a dedicated team that understands healthcare finances, modern technology that tracks your numbers in real time, and consistent communication so you’re never confused about your practice’s financial health. No silos. No waiting for quarterly reports. Just your team, focused on keeping your practice profitable.

See what's included

Choose your virtual CFO Medical Professionals service package

Our pricing is based on the level of service that fits your needs and provides the exact amount of support your medical practice requires. Each level below is an additional package of services that complement our fundamental vCFO packages. Every client receives a customized package to meet specific needs during discovery.

	Medical Essentials	Medical Plus	Medical Premium
	starting at $1,500 p/month	starting at $3,500 p/month	starting at $5,500 p/month
	Get started	Get started	Get started
Accounting
Department profitability analysis
Break-even analysis
Controller
KPI development
Cash flow forecasting via insurance reimbursement
Chief Financial Officer (CFO)
Custom provider compensation models
Capacity planning

Common questions from contractors

How do you handle the complexity of insurance vs. patient AR?

We separate insurance AR from patient responsibility so you can see exactly where money is stuck. Insurance AR gets tracked by payer with aging reports that flag claims needing follow-up before timely filing deadlines expire. Patient AR gets its own tracking with collection workflows—statements, payment plans, and consistent follow-up. This separation lets you address collection issues strategically instead of treating all AR the same. We also monitor denial rates by payer and procedure code to help you identify patterns and fix root causes.

Can you help us understand if our overhead is too high?

Absolutely. We break down your overhead into categories—staff, facility, supplies, equipment, insurance, IT—and track it as a percentage of collections. Then we benchmark against similar practices in your specialty and region. If your overhead is running at 70% while comparable practices run at 55%, we help you identify where the excess is going and develop strategies to bring it in line. We also calculate cost per provider and cost per patient encounter so you understand your practice economics at a granular level.

How do you help with provider compensation and partnership structures?

We help you design compensation models that align with your practice goals—whether that’s productivity-based, collections-based, RVU-based, or hybrid. We track individual provider profitability so compensation feels fair and sustainable. For partnerships, we model buy-ins, buyouts, and profit distributions based on actual practice finances. If you’re adding a new provider, we forecast the financial impact, including salary, benefits, overhead allocation, and expected ramp-up time, so that you can make the decision with confidence.

What financial reports do we get, and how often?

You’ll get monthly financial statements, AR aging reports (separated by insurance and patient), overhead analysis, and provider productivity tracking. We also deliver KPI dashboards showing collection rates, days in AR, overhead percentage, and profitability—the metrics that actually matter for managing a medical practice. Reporting frequency is customizable based on your needs. Some practices want weekly cash flow updates, while others prefer monthly comprehensive reviews. We adapt to how you want to manage your practice.

Do you work with solo practitioners and group practices?

Yes, we work with both. For solo practitioners, we focus on profitability, overhead management, AR collections, and tax planning. For group practices, we add provider compensation modeling, partnership financial management, and individual provider profitability tracking. Whether you’re a single physician or a 10-provider specialty group, we customize our virtual CFO platform to fit your practice structure and complexity. We also support practices through growth transitions—from solo to partnership to multi-location expansion.

Ready to understand your practice finances?

Let’s talk about your current challenges and what financial clarity would mean for your practice. No sales pitch—just a real conversation about how we can help you run a healthier practice.

Schedule a discovery call