Virtual CFO
Virtual CFO services built around your business, not a template
Our model combines everything from daily bookkeeping to strategic planning—customized during discovery to fit exactly what you need. One team. One platform. Zero cookie-cutter packages.
What’s a virtual CFO model?
Think of our virtual CFO (vCFO) model as your complete financial operations team—without the overhead of hiring five different people. You get bookkeepers, accountants, controllers, tax planners, and strategic CFO guidance all working together under one roof. No silos. No getting bounced between departments. Just your team, focused on your business.
The difference? We don’t hand you a pre-built package and hope it fits. During discovery, we build your platform from the ground up based on what you actually need—not what we think you should buy.
Our services make sense for your business
Within our vCFO model, we offer a collection of services that are designed to integrate cohesively. These components work together to give you complete financial clarity and control.
Day-to-day operations
Strategic guidance
Systems & technology
Tax planning & compliance
Business foundation
The foundation that keeps everything running
- Monthly bookkeeping & accounting: Clean books, reconciled accounts, and financial statements you can actually use.
- Payroll processing: From setup to filing, we handle payroll so your team gets paid on time, every time.
- Financial reporting: Monthly statements and KPI scorecards focused on what matters to you, not 17 pages you’ll never read.
- Accounts payable & receivable: We make payments on time and manage your cash flow seamlessly.
CFO-level thinking for your business
- Cash flow management: Keep cash working for you with proactive planning and forecasting.
- Budgeting & forecasting: Real budgets tied to your goals, updated as your business changes.
- KPI tracking & analysis: Custom dashboards showing metrics that drive decisions, delivered consistently.
- Strategic planning: Capital management, growth strategies, and exit planning when you’re ready.
Modern tools that work together
- Accounting system setup: QuickBooks®, bill pay, and financial systems configured correctly from the start.
- QuickBooks consulting: Optimization, training, and ongoing support for your existing systems.
- Tech stack integration: We work with your existing tools or recommend new ones that solve problems.
- Process optimization: Streamline workflows and eliminate manual tasks that waste time.
Proactive planning, not just filing
- Year-round tax planning: Strategic planning throughout the year to minimize your tax burden.
- Business & individual tax preparation: Returns for your business and key employees, each with a planning meeting.
- Audit protection: Support and representation if you face an audit.
- Compliance managementStay on top of filing deadlines and regulatory requirements.
Note: When tax prep is part of your virtual CFO platform, planning isn’t an add-on—it’s built in. Your CFO team handles strategy while ensuring returns get filed correctly.
Get started →
Building the right structure
- Entity type analysis: LLC, S-Corp, C-Corp? We help you choose the right structure for tax efficiency.
- Retirement plan analysis: SEP, 401(k), Simple IRA—find the right plan for you and your team.
- Credit card rewards optimization: Maximize cash back and points while maintaining clean books.
- Internal controls: Systems that protect your business from fraud and accounting errors.
THE DIFFERENCE
Why everything works better together
Here’s what we’ve learned: When your bookkeeper talks to your tax planner, and your controller coordinates with your CFO strategist, magic happens. You catch tax opportunities in real time. Cash flow issues get spotted before they become problems. Strategic decisions get made with current data, not month-old reports.
That’s why we don’t operate in silos. Your dedicated team works together on your business. Call us, and you’ll reach someone who knows your situation—no phone trees, no getting transferred around.
Choose your virtual CFO package
Our pricing is based on the level of service that fits your needs and provides the exact amount of support you require.
Every package is customized during discovery—these are starting points, not rigid tiers.
vCFO Essential |
vCFO Plus
vCFO Premium | ||
|---|---|---|---|
| Get started | Get started | Get started | |
Payroll |
|||
Process recurring batches |
 |
|
|
Payroll tax deposits/reporting requirements |
|
|
|
Employee portals |
|
|
|
Paper/electronic W2s |
|
|
|
Accounting |
|||
Bank & credit card reconciliation - weekly |
|
| |
Bank & credit card reconciliation - monthly |
|
||
Accounts payable processing |
|
| |
Monthly financial statements |
|
|
|
Business tax planning |
|
|
|
Recurring 'Financial Huddle' meetings |
|
| |
Strategy meetings - monthly |
|
| |
Strategy meetings - quarterly |
|
||
Team of 3 |
|
|
|
Controller |
|||
Liquidity monitoring |
|
| |
30/60/90 day forecasting |
|
| |
KPI tracking |
|
| |
Rolling 12-month budgets |
|
| |
Tax projections |
|
| |
Chief Financial Officer (CFO) |
|||
Industry benchmarking |
|
||
Capital management |
|
||
Succession planning |
|
||
Multi-year budget analysis |
|
||
Internal controls |
|
||
Risk assessment |
|
||
Break-even analysis |
|
HOW IT WORKS
We build your package during discovery
No two businesses are identical, so why should their financial services be? During our discovery process, we dig into your business model, current systems, pain points, and goals. Then we build your custom package—combining exactly the services you need.
Maybe you need full bookkeeping, but already have payroll covered. Great. Maybe you need a heavy CFO strategy, but lighter compliance work. Perfect. We’re not here to sell you services you don’t need.
After discovery, we implement your model, assign your dedicated team, and establish consistent delivery schedules. From there, we scale up or down as your business changes.
WHAT OUR CLIENTS ARE SAYING
“We made the transition to PrimeNumbers as a relatively young company because we wanted to gain an understanding of our business from a more in-depth financial level. We needed help getting systems in place that would allow us to analyze the various areas of our business from a financial perspective, rather than the bottom line “we’re making a profit” calculations we were capable of. More importantly, as novice entrepreneurs, we needed an accounting partner that would help educate us, provide guidance, and even financial advice as the business continues to grow. The transition was seamless. Angie and the team at PrimeNumbers are always responsive, happy to take the time to answer any questions, and have been a huge help with everything finance and tax-related. They’ve grown with our company to be a great asset, and I’d highly recommend their great services for both business and personal accounting services.”
Ready to build your virtual CFO model?
Let’s start with a discovery call. We’ll talk about where you are, where you want to go, and what a custom vCFO model would look like for your business. No pressure, no sales pitch—just a real conversation.